Freelance workers contributed $1.3 trillion to the United States economy in 2021, $100 million more than in 2020. Whether you’ve been freelancing for years or you’re just getting started, it’s essential to know how to write an invoice.
An invoice is a payment request issued by a seller with an itemized list of goods or services. Basically, invoices allow freelancers to create a paper trail for their work.
Not sure how to write an invoice for freelance work? We’ve got you covered.
Read on to learn the elements of an invoice and how to write the perfect invoice for services provided!
What Goes on an Invoice
Every functional invoice has a few key parts to it, like contact info, the amount due, and the payment due date. What all goes onto your invoice depends on what goods or services you provide.
Header
At the top of your invoice, there should be a professional header. Your header should include your name or your company’s name and your contact information.
If you have your own logo, this can go in the top right corner of the invoice as well. Be sure to include the client’s contact information below yours.
Invoice Number
An invoice number is similar to a serial number. You can use any numbering system as long as it’s in numerical order.
Invoice numbers help you keep track of the order of your invoices. This can also help you stay up to date on missing payments.
Dates
There are two key dates to keep in mind for an invoice: the billing date and the payment due date. It’s critical to include these so you can refer to them if your client doesn’t pay you when they’re supposed to.
Itemized Breakdown of Work
Make sure to include an itemized list of every good or service you provided to the client. Put the price of each item on the list as well.
If you charge hourly, include the hourly rate and the number of hours worked on each item in addition to the total price.
Invoice Payment Terms
Finally, it may be useful to include payment methods you accept. Include your usernames for any digital payment platforms you use and specify cash or check if you accept either of those.
How to Write an Invoice
Now that you know all the elements of an invoice, you need to know how to put them all together. You could use a word processor or spreadsheet to do one manually, but an invoice template will be easiest.
Some programs have templates available, and you can also find a free invoice template online that will work well. These templates can help you figure out how to write an invoice template of your own as well. Learn more about Types of invoices.
Get Paid for Your Hard Work
Knowing how to write an invoice is essential for freelancers to ensure they get paid what they’re worth. There are countless invoice templates online that you can download and customize.
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