It’s ironic that as the world moves online, the more chances there are of encountering hackers and malware. The average total cost of data breaches and the size of data breaches have increased over time. This is why some people opt to ship their business documents instead.
However, how can you make sure your business files are safe? Here are secure ways to ship your business documents with the US Postal Service. Read on to learn how to mail business documents while ensuring they are safe.
Priority Mail Express
This is the fastest way to ship business files and documents, but it is also the most costly. Priority Mail Express ensures next-day delivery with insurance up to 100$. This service also includes tracking information.
The less time your document is in transit, the fewer chances for loss or damage. Weigh whether you find this worth the extra cost with Priority Mail Express.
Priority Mail with Signature Confirmation
This includes the convenience of Priority Mail Express but with insurance. This is a cheaper alternative to have your document arrive 1-3 business days after mailing. You can even include Signature confirmation to make sure it reaches the right person.
First Class Mail with Add-Ons
Like Priority Mail, this guarantees that your documents will reach the recipient in 1-3 business days. This is the most affordable out of the three but is not the best when it comes to insurance. To make the shipment more secure, secure a certificate of mailing and return receipt as add-ons.
USPS Certificate of Mailing
When sending business documents, proof of mailing is essential. A USPS certificate of mailing is the proof you need to show that you sent the documents. Use their Certified Mail Service for a mailing receipt and to keep track of the delivery as well.
Make sure you have a USPS Certified Mail account for this. This is where you can view all the data, such as timestamps and post offices that your mail goes through. This information is also up on the USPS website for 90 days after the transaction.
Other Ways of Sending Business Documents
With recent developments, going out is not always the best option. If you find that snail mail is not for you, consider learning to send certified mail online. If the receiving end accepts such methods, then, by all means, opt for this and stay home.
Final Tips to Keep Your Business Documents Safe
It never hurts to be too cautious when mailing business documents. This is why it pays to educate yourself. If you’re wondering how to send business documents safely, these are some of your best options.
Do you know what to do if something goes wrong in the process? Can you still retrieve mishandled mail? Check out our other blog posts to learn what you can do in case of loss or damage to documents.
